Secure Off-Site Record Storage in Singapore
For long-term archive and records management, BEAM Space facilities feature industrial-grade ventilation, dehumidification and air-conditioned zones to protect files from Singapore's heat and humidity.
Browse our storage unit options to find the right plan for your business needs. While BEAM does not operate traditional self-access units, our solutions offer the same convenience and flexibility with added security and concierge support.
Managing and retrieving documents has never been easier with BEAM Space's valet storage service. We pick up your boxes, store them securely, and return them whenever required. Every request, movement, and delivery is logged for compliance and peace of mind.
We also provide secure document shredding and disposal services, giving you a complete end-to-end solution for the full lifecycle of your records.
Through the BEAM Space website and mobile apps for iOS and Android , you can view photos of every box with searchable, detailed descriptions, making document tracking simple and stress-free.
Benefits of Document Storage in Singapore
Using BEAM Space's dedicated off-site warehouse provides peace of mind regardless of how many records you need to store. Storing documents externally reduces the risks of fire, theft, and accidental damage while freeing up valuable office space. Businesses can add workstations or improve efficiency, while individuals can reclaim cluttered study or living spaces.
Key benefits of using BEAM Space valet storage in Singapore include:
- No Deposit Needed: Store your documents with no upfront costs - flexible, affordable, and ready to scale as your business grows.
- Valet Collection Service: Our concierge team picks up boxes from your doorstep, saving you time and effort.
- Flexible Pricing: From secure storage to shredding and disposal, BEAM covers every stage of records management.
Choose BEAM Space and you get convenience, flexibility and security in one complete document storage solution.
How To Prepare Your Documents for Storage
Document archiving is most successful when you follow a few basic best practices.
Sort and Organise Your Documents
Before physical document storage, categorise documents by type: financial, legal or client files. Grouping papers logically makes future retrieval faster and prevents confusion. Well-organised boxes ensure smooth audits and efficient workflow.
Choose the Appropriate Containers
Choose document storage boxes made specifically for long-term archiving. Sturdy, acid-free boxes prevent deterioration, while weather-resistant options shield documents during transit. The right containers protect files from wear and tear over time.
Pack Boxes Efficiently
Avoid overfilling boxes, as this can cause damage and make handling unsafe. Instead, fill them neatly and attach clear labels. Consistent labelling simplifies identification and ensures quick retrieval from storage.
Once your documents are ready, our BEAM Space concierge collects your boxes directly from your premises, assigns each one a unique barcode and transports them to our secure document storage warehouse. Upon arrival, photos are taken and uploaded to your BEAM Space app, giving you a clear overview of your stored files.
No more wasted trips during audit season, your documents are always at your fingertips.
Have more questions? Visit our FAQ to learn more.
Get a Document Storage Unit in Singapore
BEAM Space makes it simple to reserve a document storage unit tailored to your needs. Whether you require long-term archiving or short-term safekeeping, our flexible plans ensure affordability and convenience. With valet pickup and climate-stable facilities, your records are always secure and accessible.
Frequently Asked Questions About Document Storage in Singapore
Below are answers to some of the most common questions about physical document storage.
Do I Need Climate-controlled Storage in Singapore for My Documents?
Singapore's tropical climate exposes paper to high humidity, which could cause mould, ink fading and warping during long-term storage. BEAM Space's climate-stable facilities provide reliable document storage solutions in clean and dry environments that keep paperwork and documents in perfect condition.
Why Shouldn't I Fold or Roll My Documents Before Storing Them?
Folding or rolling causes permanent creases and weakens the paper fibres. Over time, these bends may lead to tears or data loss. Keeping documents flat in archival-quality boxes ensures they remain legible and professionally preserved.
